3. How your information will be used
We collect and process information about you for the following purposes:
- to ensure compliance with statutory duties;
- to respond to requests for advice and information;
- to hold and determine appeals;
- to process applications received;
- to process complaints.
We use webcasting [link to webcasting protocol] for some of our meetings to aid transparency, governance and accountability by giving members of the public, elected members, officers and other interested parties the opportunity to view meetings without having to attend in person and for the council to have an official audio and visual record of its decision making. If you attend one of these meetings, you may be filmed / recorded.
If members of the public do not wish to have their image captured they should sit in the public gallery.
Webcasting does not replace the formal record of the meeting and the decisions taken, which are published on the council website in the form of minutes. If you ask a question, or participate in a discussion, some information about you will be included in this record.
Personal information will also be processed for:
- members expenses
- members Register of Gifts and Hospitality
- members Register of Interests
- members Declaration of Interests
- facilitating civic meetings / events
- receipt of tender documents