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HR Recruitment

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7. How long do we keep hold of your information and is is secure?

We will only retain your personal information for as long as we are required to do so by law and the purpose we collected it for. The retention period is either dictated by law or by our discretion. Once your data is no longer needed it will be securely and confidentially destroyed.

Your personal data will be held for:

  • If you are unsuccessful in obtaining a post we will destroy the recruitment files 6 months after the recruitment process for that post is finalised.
  • If you are successful in obtaining a post your recruitment files will remain on your employee file for 6 years after the employment termination date.

If you have elected to set up an online recruitment account with Teignbridge District Council your details will remain on the account for as long as you are active and deleted after 12 months if non-active on the account.

Your data is stored securely on our systems and accessed only by authorised officers using their own username and password created in line with pre-defined user credentials. Personal data is also held in electronic files on the council’s network drives. These are only accessible through personal logon credentials and access privileges to specific drives. Access to our council sites require a personal electronic pass to access staff only areas.