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Data protection

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3. How we use your data

To process personal data there must be a lawful basis:

Public task

This will apply if we need to process personal data for public functions and powers that are set out in law or to perform a specific task in the public interest that is set out in law. As a local authority, much of our processing will fall under this lawful basis. An example would be our role in processing planning applications, maintaining a housing waiting list or investigating noise or other environmental nuisances.


If we are processing with your consent we must tell you exactly what you are consenting to. You will always have a choice about whether to give your consent and if you do you can withdraw it at any time. As most of what we do is based on legislation, there will be very few instances where we are relying purely on consent. For example, if you sign up to receive our newsletters.


This will apply where we need to process your personal data to fulfil a contractual obligation to you or because you have asked us to do something before entering into a contract. For example, if you sign up for the green garden waste service you will be entering into a contract with us.

Legal obligation

This will apply where we need to process your personal data in order to comply with a common law or statutory obligation. For example, the collection of council tax is a legal requirement.

Vital interests

This will only apply where the processing is necessary to protect someone’s life. The council would not normally need to rely on vital interests.

Legitimate interests

Where we have a legitimate need to use information for a specific purpose that does not unjustifiably infringe on your rights or freedoms. We cannot use this lawful basis if we are performing our tasks as a public authority.

Data Protection Officer

The Council has a dedicated Data Protection Officer who helps ensure the Council respects individuals’ rights and follows the legislation. If you have any concerns, complaints or questions about how we look after your personal information, please contact the Data Protection Officer.

If you are unhappy with how the Council has answered your complaint, you can then contact the Information Commissioner’s Office at:

The Office of the Information Commissioner
Wycliffe House
Water Lane