6. The annual household response
Every autumn the Electoral Services department undertakes an annual canvass of all households within Teignbridge.
Each household receives a household enquiry form addressed to the occupier. This form lists all those currently registered to vote at the address and asks the occupier to confirm if the details are unchanged, and/or to make any changes such as adding new electors or opting to vote post.
If a new elector is added to the Household Enquiry Form they are then sent an Invitation to Register to complete their application; alternatively they can do this online by visiting www.gov.uk/register-to-vote.
Once the canvass is completed, an updated Electoral Register is published on 1 December.
The electoral registers
Using information received from the public, registration officers keep two registers - the electoral register and the open register (previously known as the edited register).
The electoral register
The electoral register lists the names and addresses of everyone who is registered to vote in public elections. The register is used for electoral purposes, such as making sure only eligible people can vote. It is also used for other limited purposes specified in law, such as:
- detecting crime (eg. fraud)
- calling people for jury service; and
- checking credit applications
The electoral register contains the name, address and elector number of the elector; it does not contain telephone numbers and email addresses.
The electoral register is a public document but can only be inspected, under supervision at the Council offices and only hand written notes can be made of it.
The open register
The open register is an extract of the electoral register, but is not used for elections. It can be bought by any person, company or organisation. For example, it is used by businesses and charities to confirm name and address details.
Your name and address will be included in the open register unless you ask for them to be removed either at the time you register or by contacting the electoral services department. Removing your details from the open register will not affect your right to vote.
Your personal information
We will only use the information you give us for electoral and other purposes specified in legislation. We will look after personal information securely and we will follow the Data Protection Act 1998. We will not give personal information about you and the other people in your household to anyone else or another organisation unless we have to by law.